Job Description

Sparks Group has partnered with a well-established and nationally recognized multifamily real estate investment and development firm headquartered in New York City who are looking to add a detail-oriented Real Estate Paralegal or Legal Assistant to its legal team. The right candidate will have Tri-state experience w/ borrower or developer side of the business. This position offers an exciting opportunity to be involved in all phases of commercial real estate transactions, from initial structuring through post-closing follow-up.

Key Responsibilities:

• Analyze term sheets and develop transaction checklists for major multifamily property acquisitions, sales, and loan closings.
• Draft foundational corporate documents such as operating agreements and organizational charts.
• Register new legal entities and obtain corresponding EINs.
• Monitor and manage entity compliance deadlines and ensure timely payment of filing fees.
• Prepare internal governance documents, including resolutions and consents.
• Assist with structuring entities to meet lender requirements, including appointing independent directors or springing members.
• Coordinate all aspects of closing with counterparties, including lenders, title and escrow officers, surveyors, legal counsel, and bank representatives.
• Support the negotiation and execution of deposit account control agreements and cash management agreements.
• Assemble and prepare drafts of transaction documentation, attachments, and execution materials.
• Obtain required subordination agreements from commercial tenants.
• Order and manage zoning reports, title insurance, and updated surveys.
• Review title and survey documents, provide commentary, and coordinate with appropriate stakeholders.
• Maintain organized transaction records and documentation using cloud-based systems (e.g., Dropbox).
• Oversee post-closing deliverables such as title policy issuance, recording of deeds, and release of escrows and liens.
• Prepare investor documentation, including subscription agreements and membership interest assignments.
• Track incoming legal invoices and coordinate with the accounting team for timely payments.

Required Qualifications:

• A minimum of 5 years’ experience handling multifamily real estate transactions in a paralegal or legal assistant capacity.
• Strong working knowledge of Fannie Mae and Freddie Mac multifamily loan processes.
• Tri-state experience w/ borrower or developer side of business.
• Current Notary Public designation.
• Proficiency with Microsoft Office applications and Adobe Acrobat.
• Exceptional organizational, written communication, and analytical skills.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines with precision and professionalism.

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