INNOCEAN USA , a full-service advertising agency located in Huntington Beach, CA is looking for a Human Resources Coordinator to join our HR team!
OVERVIEW
This position is primarily responsible for overall administrative support to the Human Resources department. This person will have an interest in learning the disciplines in Human Resources and will assume more responsibility as the company grows and the department expands. This is a position that requires discretion, professionalism, and a high degree of confidentiality. This person will be working with all levels of employees in the agency and a professional demeanor with solid communication skills is essential. This position will be on site full time.
DUTIES & RESPONSIBILITIES
Administrative Duties
• Provide administrative and clerical support to the HR team.
• Manage the HR inbox – filter and forward to appropriate team members in a timely manner.
• Responsible for all data entry into HRIS, Smart Sheet and all other internal systems.
• Assist in answering internal and external questions relating to Human Resources.
• Respond to verifications of employment and unemployment claims in a timely manner.
• Assist Senior HR Generalist on EDD requests.
• Provide support in coordinating employee termination procedures.
• Ensure employee files are accurate and updated; assist with HR report and audit requests.
• Create and file documents into appropriate employee files in a timely manner.
• Support administration of HR sponsored employee training programs.
• Assist with monthly reporting (HQ reports, Finance reports, org charts).
• Help out with reporting, monitoring, and maintaining Worker’s Compensation file.
• Contribute to the Benefits Open Enrollment process and Health Fair.
• Provide clerical support that includes, but not limited to, making copies, scanning and mailing documents.
• Provide coverage for agency receptionist and admin, as needed.
• Assist Recruiting team with recruitment efforts and intern program.
Onboarding Staff and Support HR/Department Managers with Freelancer
• Manage new hire processing, prepare new hire packets, distribute notifications, arrange orientation and process paperwork. Ensure all paperwork is completed accurately, signed, and filed.
• Create and print new hire badges.
• Assist with New Hire Orientation for freelance and full-time staff.
• Work with appropriate internal teams (IT, HR, Admin) to ensure proper set up of new hire workspace, parking, building and computer access, etc.
• Communicate with freelancer staff regarding assignment details prior to start date.
• Serve as Point of Contact for freelancers regarding any questions/concerns.
• Work with Managers to track changes and updates to freelance contracts.
Recruitment
• Post agency positions, update openings on website and intranet, review resumes, prescreen candidates and set up interviews for internal teams. Generate offer letters for finalist candidates.
• May handle recruitment of entry-level positions as needed.
• Other duties as assigned.
SKILLS, QUALIFICATIONS AND EDUCATION
• Strong desire to pursue career in a Human Resources department.
• Experience working in a fast paced, deadline driven office.
• Experience working with confidential information requiring discretion and tact.
• Great time management skills, ability to prioritize assignments and meet deadlines.
• Strong computer skills with MS Office Suite required.
• Familiarity with Smart Sheet a plus.
• College degree. Human Resources emphasis preferred.
BENEFITS
• 3 affordable PPO Medical Plans through Anthem
• Free Dental and Vision
• 401k – match .70 cents on the dollar of up to 6% of employee’s contributions
• Wellness reimbursement program
• Company paid short – and long-term disability, and basic life
• Generous PTO
• On-site barista
• Beautiful campus across from the Pacific Ocean
Reports to: HR Director
Salary range: $24 to $25 an hour
Pay is dependent upon several factors including but not limited to: years of experience, training, and transferable skills.
Who are we? We are explorers. We look out to the edge of the world and ask, "where haven't we been before?" Together, we hunt for an intersection of art and science, creativity bolstered by data. Storytelling layered in strategy. Innovation rich in intelligence. Our adventures are many, our quests, undaunted. Our possibility is as vast as the ocean. Always remembering, the deeper we dive, the greater we become. And the further we go, the more we find.
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